Privacy Policy
Last updated: 27 August 2026
The Potential Room ("we", "us", "our") is committed to protecting your privacy. This policy explains what personal data we collect when you visit thepotentialroom.com, why we collect it, and how we look after it.
Who we are
The Potential Room is a community-led wellbeing organisation based in Dorset, UK.
Contact:hello@thepotentialroom.com
If you have any questions about this policy or how your data is handled, please get in touch using the details above.
What information we collect
We collect personal data in a few limited ways:
Contact form submissions — when you fill in our Contact page, we collect your name, email address, and any message you send us.
Newsletter or mailing list sign-ups(if applicable) — your name and email address, so we can send you updates about The Potential Room.
Cookies and site analytics — see the Cookies section below.
We do not collect payment or financial information, as we do not currently sell products or services through this website.
Why we collect it
We use your information only to:
Respond to enquiries you send us through the Contact page
Send occasional updates, if you've opted in to hear from us
Understand how visitors use our site, so we can improve it
We do not sell, rent, or share your personal data with third parties for marketing purposes.
Who we share it with
Some data passes through the services we use to run this site and communicate with you:
Squarespace — our website host and form provider
Google Workspace — for email correspondence sent to our team
These providers process data on our behalf under their own privacy and security terms.
Cookies
Our website uses cookies — small pieces of data stored on your device — to help the site run properly and, where you consent, to understand how visitors use it.
When you first visit, you'll see a cookie banner where you can choose to Accept, Decline, or Manage your preferences.
How long we keep your data
We keep contact form enquiries only as long as needed to respond to you and for a reasonable period afterwards, then delete them. Mailing list details are kept until you unsubscribe or ask us to remove you.
Your rights
Under UK GDPR, you have the right to:
Ask what personal data we hold about you
Ask us to correct or delete it
Withdraw consent (for example, unsubscribe from our mailing list) at any time
Complain to the Information Commissioner's Office (ICO) if you believe your data hasn't been handled properly — ico.org.uk
To exercise any of these rights, contact us at hello@thepotentialroom.com.
Changes to this policy
We may update this policy from time to time. Any changes will be posted on this page with an updated "last updated" date.